Basic Policy on Handling of Specific Personal Information, Etc.

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Hulic Reit Management Co., Ltd., (hereinafter referred to as the “Company”) hereby sets forth the basic policy for implementing measures as an organization to ensure the appropriate handling of individual numbers and specific personal information (hereinafter referred to as “Specific Personal Information, Etc.”)

Compliance with Relevant Laws, Regulations, and Guidelines, Etc.

The Company will carry out the appropriate handling of Specific Personal Information, Etc. by complying with the “Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure (hereinafter referred to as the “Numbers Act”),” “Act on the Protection of Personal Information,” “Guideline on Appropriate Handling of Specific Personal Information (Contractor’s Edition)” and “(Separate Volume) Guideline on Appropriate Handling of Specific Personal Information for Financial Services.”

Individual Number Related Administrative Tasks That the Company Handles and Purposes of Use of Specific Personal Information, Etc.

The Company will use Specific Personal Information, Etc. only within the scope necessary for performing the following administrative tasks relating to individual numbers.

(1) Individual number related administrative tasks for employees (including dependent family members) (This includes administrative tasks relating to the following.)
[Taxes]
Administrative tasks relating to withholding tax or individual inhabitants tax
[Social Insurance]
Administrative tasks relating to employment insurance, administrative tasks relating to employees’ health insurance (eligibility related, benefit related), administrative tasks relating to employees’ pension insurance (eligibility related), administrative tasks relating to category III insured persons of the national pension system, and administrative tasks relating to workers’ accident compensation insurance
(2) Individual number related administrative tasks for individuals other than employees This includes administrative tasks relating to the following.
・preparation of certificates of payment for remuneration, fees, etc.,
・preparation of certificates of payment for dividends, distribution of surplus, and interest on funds.,
・preparation of certificates of payment for real estate usage fees, etc., and
・preparation of certificates of payment for consideration for acceptance of transfer of real estate, etc.

Restrictions on Acquisition, and Provision to Third Parties

The Company will not acquire Specific Personal Information, Etc. for purposes outside the purposes of use mentioned above. Moreover, except for cases recognized under the Numbers Act, the Company will not provide Specific Personal Information, Etc. to third parties.

Matters Relating to Safety Management Measures

The Company will adopt the necessary and appropriate measures for managing Specific Personal Information, Etc., such as preventing leaks, loss, or damage of Specific Personal Information, Etc. In addition, the Company will conduct the necessary and appropriate supervision of its employees who handle Specific Individual Information, Etc. in order to ensure that Specific Individual Information, Etc. is managed in a safe manner.

Continuous Improvement

The Company will strive to continually improve the handling of Specific Personal Information, Etc.

Contact for Inquiries

If you have an inquiry relating to the handling of Specific Personal Information, Etc. by Hulic Reit Management Co., Ltd., or a request or complaint regarding the notification of the Purpose of Use of Specific Personal Information, Etc., or its disclosure, amendment, addition, deletion, suspension or erasure of use, or suspension of the provision to third parties, please direct it to the contact shown below.

Hulic Reit Management Co., Ltd., Compliance Department

Address 2-26-9 Hatchobori, Chuo-ku, Tokyo 104-0032, Japan
Tel +81-3-6222-7253
9:00 a.m.-5:00 p.m. (Closed Saturdays, Sundays, holidays, and company holidays)

Mizuho Trust & Banking Co., Ltd., Stock Transfer Agency Department

Address 2-8-4 Izumi, Suginami-ku, Tokyo 168-8507, Japan
Tel 0120-288-324 (Toll free Japan)
9:00 a.m.-5:00 p.m. (Closed Saturdays, Sundays, holidays, and company holidays)

The Investment Trusts Association, Japan, Member Inspection Department, Investor Consultation Section

Tel +81-3-5614-8440

Amendment

This Basic Policy on Handling of Specific Personal Information, Etc. is subject to amendment in response to revision of the laws or other events.

Date of adoption: November 6, 2015
Revision: July 1, 2016
Revision: May 30, 2017