Organization

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Organization

Organization

Name of Department Main Operations
Compliance Department
1 Matters related to establishing a compliance system and to growing a corporate culture that focuses on compliance with laws and regulations
2 Matters related to formulating and revising the compliance manual
3 Matters related to examination of contents of proposal items by each department and matters for deliberations of the Investment Committee
4 Matters related to verification of status of compliance across the range of legal and company-internal regulations and related supervision, guidance, and reporting
5 Matters related to the response of administrative organizations and industry organizations related to accidents, administrative errors and investigations
6 Matters related to delivering internal compliance-related training and guidance
7 Matters related to the management of corporate-related information
8 Matters related to the management of personal information
9 Matters related to self-inspection
10 Matters related to the review of advertising materials
11 Matters related to complaints, dispute settlement, and litigation
12 Matters related to preparing and managing records and reports on the office's own operations
13 Operations associated with the items listed above
Internal Audit Department
1 Matters related to coordinating the internal audit
2 Matters related to formulating internal audit policies and plans
3 Matters related to implementing the internal audit
4 Matters related to preparing internal audit reports and associated recommendations for improvement
5 Matters related to preparing and managing records and reports on the office's own operations
6 Matters associated with the items listed above
Investment and Management Department
1 Drafting of the investment policy for Hulic Reit, Inc. (hereafter referred to as “Hulic Reit”) in the form of operational guidelines, asset management plans, annual operational management plans, and annual fund procurement plans (hereafter referred to as the “operational guidelines”). These cover the basic policy on the portfolio in general but exclude the operations of the Finance and Planning Department.
2 Matters related to Hulic Reit's acquisition of real estate and other assets (the assets acquired are referred to hereafter as “managed assets”) and the disposal of managed assets.
3 Matters related to the leasing of Hulic Reit's managed assets
4 Matters related to maintaining and managing of Hulic Reit's managed assets
5 Matters related to credit management of the tenants of Hulic Reit's managed assets and to risk management of the managed assets
6 Matters related to the analysis and evaluation of asset management performance for Hulic Reit's assets
7 Matters related to drafting revenue and expenditure plans for individual Hulic Reit properties (including property management plans) and numerical control relating to asset management
8 Matters related to survey and analysis of the real estate market and real estate properties
9 Matters related to preparing and managing records and reports on the department's own operations
10 Matters associated with the items listed above
Planning and Administration Division
1 Matters related to the oversight of the Corporate Administration Department, Accounting Department and Finance and Planning Department
2 Matters related to the establishment of operating guidelines and plans for the Corporate Administration Department, Accounting Department and Finance and Planning Department
3 Matters related to preparing and managing records and reports on the department's own operations
4 Matters associated with the items listed above
Corporate Administration Department
1 Matters related to the administration of Hulic Reit's general meetings of unitholders and board of directors meetings
2 Matters related to administrative support for Hulic Reit's officers
3 Matters related to the administration of Hulic Reit Management's general meetings of shareholders and board of directors meetings
4 Matters related to Hulic Reit Management's management strategy and administration
5 Matters related to Hulic Reit Management's dividend policy
6 Matters related to the administration of Hulic Reit Management's investment committee and compliance committee
7 Matters related to Hulic Reit Management's establishment and repeal of regulations
8 Matters related to Hulic Reit Management's human resources and general affairs
9 Matters related to the management and preservation of the asset management company's important operational documents
10 Matters related to Hulic Reit Management's risk management
11 Matters related to Hulic Reit Management's management of its seal
12 Matters related to Hulic Reit Management's management of its information system (including systems related to real estate operations and the web site) and development management
13 Matters related to Hulic Reit Management's information security
14 Matters related to Hulic Reit Management's general affairs
15 Matters related to Hulic Reit Management's registration and the submission of notifications to administrative agencies and self-regulatory organizations
16 Matters related Hulic Reit Management's public relations with administrative agencies and self-regulatory organizations (excluding matters related to the response of administrative agencies and self-regulatory organizations related to accidents, administrative errors and investigations)
17 Matters related to preparing and managing records and reports on the department's own operations
18 Matters associated with the items listed above
Accounting Department
1 Matters related to Hulic Reit's accounting and financial statements
2 Matters related to Hulic Reit's caash management
3 Matters related to Hulic Reit Management's accounting and financial statements
4 Matters related to Hulic Reit Management's cash management
5 Matters related to preparing and managing records and reports on the department's own operations
6 Matters associated with the items listed above
Finance and Planning Department
1 Of the operating guidelines, drafting of matters primarily related to the establishment and revision of items related to Hulic Reit’s financing plans and financial policy
2 Matters related to Hulic Reit's fund-raising
3 Matters related to Hulic Reit's finances
4 Matters related to Hulic Reit's dividend policy
5 Matters related to Hulic Reit's investment of surplus funds
6 Matters related to Hulic Reit's client management related to unitholders, as well as investor relations (IR) and public relations
7 Matters related to Hulic Reit's disclosure
8 Matters related to Hulic Reit's credit rating
9 Matters related to Hulic Reit's business strategy
10 Matters related to Hulic Reit Management's fund-raising
11 Matters related to Hulic Reit Management's finances
12 Matters related to Hulic Reit Management's investment of surplus funds
13 Matters related to preparing and managing records and reports on the department's own operations
14 Matters associated with the items listed above