Organization

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Organization

Organization

Name of Department Main Operations
Compliance Department
1 Matters related to establishing a compliance system and to growing a corporate culture that focuses on compliance with laws and regulations
2 Matters related to formulating and revising the compliance manual
3 Matters related to examination of contents of proposal items by each department and matters for deliberations of the Investment Committee
4 Matters related to verification of status of compliance across the range of legal and company-internal regulations and related supervision, guidance, and reporting
5 Matters related to delivering internal compliance-related training and guidance
6 Matters related to the management of corporate-related information
7 Matters related to the management of personal information
8 Matters related to self-inspection
9 Matters related to the review of advertising materials
10 Matters related to complaints, dispute settlement, and litigation
11 Matters related to preparing and managing records and reports on the office’s own operations
12 Operations associated with the items listed above
Internal Audit Department
1 Matters related to coordinating the internal audit
2 Matters related to formulating internal audit policies and plans
3 Matters related to implementing the internal audit
4 Matters related to preparing internal audit reports and associated recommendations for improvement
5 Matters related to preparing and managing records and reports on the office’s own operations
6 Matters associated with the items listed above
Investment and Asset Management Department
1 Drafting of the investment policy for Hulic Reit, Inc. (hereafter referred to as “Hulic Reit”) in the form of operational guidelines, asset management plans, annual operational management plans, and annual fund procurement plans (hereafter referred to as the “operational guidelines”). These cover the basic policy on the portfolio in general but exclude the operations of the Finance and Accounting Department.
2 Matters related to Hulic Reit’s acquisition of real estate and other assets (the assets acquired are referred to hereafter as “managed assets”) and the disposal of managed assets.
3 Matters related to the leasing of Hulic Reit’s managed assets
4 Matters related to maintaining and managing of Hulic Reit’s managed assets
5 Matters related to credit management of the tenants of Hulic Reit’s managed assets and to risk management of the managed assets
6 Matters related to the analysis and evaluation of asset management performance for Hulic Reit’s assets
7 Matters related to drafting revenue and expenditure plans for individual Hulic Reit properties (including property management plans) and numerical control relating to asset management
8 Matters related to survey and analysis of the real estate market and real estate properties
9 Matters related to preparing and managing records and reports on the department’s own operations
10 Matters associated with the items listed above
Finance and Accounting Department
1 Drafting of proposals concerning matters related to planning and revision of those items among the operational guidelines that relate chiefly to Hulic Reit’s funding procurement plans, financial policy, or other matters
2 Matters related to fund procurement for Hulic Reit
3 Matters related to the finances of Hulic Reit
4 Matters related to Hulic Reit’s accounting and financial statements
5 Matters related to Hulic Reit’s dividend policy
6 Matters related to Hulic Reit’s fund procurement and management of surplus funds
7 Matters related to fund procurement
8 Matters related to finance
9 Matters related to accounting and financial statements
10 Matters related to fund control and management of surplus funds
11 Matters related to preparing and managing records and reports on the department’s own operations
12 Matters associated with the items listed above
Corporate Planning and Administration Department
1 Matters related to the operation of the Hulic Reit’s General Meeting of Unitholders and its Board of Directors
2 Matters related to supporting the work of Hulic Reit directors
3 Matters related to customer management of Hulic Reit’s unitholders, investor relations (IR), and public relations
4 Matters related to Hulic Reit disclosure
5 Matters related to Hulic Reit's credit rating
6 Matters related to Hulic Reit's business strategy
7 Matters related to the operation of the Shareholders' Meeting and the Board of Directors
8 Matters related to business strategy and business management
9 Matters related to dividend policy
10 Matters related to the operation of the Investment Committee and Compliance Committee
11 Matters related to the formulation, revision, and abolition of regulations
12 Matters related to human resources and general administration
13 Matters related to managing and storing documents important to business operations
14 Matters related to risk management
15 Matters related to managing official seals
16 Matters related to managing information systems (real estate management-related systems, including websites) or managing their development
17 Matters related to information security
18 Matters related to general affairs
19 Matters related to official registrations and notifications to government organizations, voluntary regulatory institutions, etc.
20 Matters related to negotiations with government organizations and voluntary regulatory institutions, etc.
21 Matters related to preparing and managing records and reports on the department’s own operations
22 Matters associated with the items listed above